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Understand the core principles of correspondence. Learn the differences between formal and informal formats.
Letter writing is a essential form of written communication. Letters are generally classified into two categories: Formal (business, official, editorial) and Informal (personal correspondence with friends and family).
Sender's Address
Placed at the top left, containing the sender's contact details.
Date
Written below the address, e.g., June 22, 2026. Avoid formats like 22/06/26.
Receiver's Details
Designation and address of the recipient (Formal letters only).
Subject Line
A brief, one-line summary stating the purpose of the letter (Formal letters only).
Salutation & Body
Greeting followed by 3 parts: Introduction, Details, and Closing/Request.
Subscription & Signature
Sign-off (e.g., Yours sincerely, Yours lovingly) followed by name.
Review the physical arrangement of components. Follow this layout strictly in exam papers.
Toggle the annotations filter to highlight structure details within the text.
B-12, Green Park
New Delhi - 110016
June 22, 2026
The Manager
ElectroWorld Store
Connaught Place, New Delhi
Subject: Request for replacement of damaged laptop (Order #88392)
Sir,
I am writing to bring to your notice a defect in the Asus Zenbook laptop that I purchased from your store on June 18, 2026. Upon unboxing the device yesterday, I discovered that the screen was cracked and the keyboard backlight failed to turn on.
Since the laptop is under a one-year warranty, I request you to kindly arrange for a replacement at the earliest. I have attached a copy of the receipt and photos of the damage for your reference.
Thank you.
Yours faithfully,
Rahul Sharma
Aligns to the left. Includes the sender's location and date in a readable format.
States the role and business address of the recipient.
Brief, clear, and summarizes the exact purpose of the letter.
Professional greeting. Avoid 'Dearest Manager'.
Formal closing used when the recipient is not known personally. Followed by sender's name.
42, Civil Lines
Kanpur - 208001
12th October 2026
The Editor
The Times of India
Kanpur - 208001
Subject: Need for urgent municipal action against dumping plastic waste in River Ganga
Sir,
Through the columns of your esteemed newspaper, I wish to draw the attention of the civic authorities towards the alarming level of plastic pollution polluting the banks of River Ganga in Kanpur.
Every day, heaps of non-biodegradable polythene bags, single-use bottles, and industrial effluents are dumped directly into the river. This not only chokes aquatic life but also poses severe health hazards to nearby residents who rely on the river water.
I urge the Municipal Corporation to install trash barriers, levy strict fines on polluters, and initiate clean-up drives immediately.
Yours sincerely,
Alok Kumar
Opening polite formula line.
Hostel Block B, Room 104
IIT Delhi, Hauz Khas
New Delhi - 110016
5th November 2026
Dear Varun,
I received Mom’s letter yesterday and came to know that you are feeling anxious about your upcoming Class 10 Board Examinations. I understand how overwhelming it feels, but I want to reassure you that you are well-prepared.
First, make a daily study timetable that allocates short breaks between sessions. Avoid late-night cramming, as adequate sleep is crucial for memory retention. Exercise for at least thirty minutes daily to clear your mind.
Believe in your hard work. Call me whenever you feel stressed.
Your loving brother,
Aman
Warm personal greeting to family.
To
The Principal
Delhi Public School, Vasant Kunj
New Delhi - 110070
18th October 2026
Subject: Application for 3 days leave of absence to participate in National Chess Championship
Respected Madam,
I am Sanya Malhotra, a student of Class 9-B (Roll No. 24). I have been selected to represent Delhi State in the National Junior Chess Championship to be held in Hyderabad from 22nd to 24th October 2026.
I request you to kindly grant me leave of absence for these three days. I assure you that I will cover all missed classwork immediately upon my return.
Thanking you,
Yours obediently,
Sanya Malhotra
Class 9-B
Clear statement of leave purpose.
15, Park Street
Kolkata - 700016
2nd November 2026
Dear Riya,
I was thrilled to read your name in the newspaper this morning as a recipient of the prestigious National Merit Scholarship! Please accept my heartiest congratulations on this grand achievement.
I know how tirelessly you prepared for the competitive exam over the last year. Your hard work, discipline, and passion for science have paid off in the most wonderful way.
Let’s meet this weekend to celebrate your success!
Warm regards,
Debolina
Warm celebratory phrasing.
Review complete high-scoring answers accompanied by detailed evaluation comments.
Writing Prompt
"Write a formal letter to the librarian requesting the renewal of two books."
Model Response
Score: 5/5. Clean letter layout. The subject line is brief and clear. Tone is polite, formal, and the request is specific.
Reorder the sentences to build a logically coherent, flowing structure. Use the arrows to shift positions.
Interactive Writing Prompt
"Write a letter to a municipal officer regarding broken water pipes in your locality."
Review your response against these core layout and rule requirements before finalizing.
Test your understanding of layout rules, salutations, word limits, and appropriate tone. You have 5 minutes to complete 5 multiple-choice questions.